How to Draft and Notarize Statutory Declarations Online

A statutory declaration is a solemn statement made under oath, affirming the truthfulness of its contents. It is similar to an affidavit but typically used outside of court proceedings. In Canada, statutory declarations carry substantial legal weight and are used to attest to facts in various scenarios, such as property transactions, immigration applications, and business dealings. 

Common Uses in Canada

Statutory declarations are versatile documents employed in numerous contexts. They are frequently required for verifying identity, declaring residency, confirming marital status, and substantiating claims or statements in legal processes. Their legal significance underscores the importance of accuracy and honesty in their preparation.

Key Components of a Statutory Declaration

A well-crafted statutory declaration must include specific elements to ensure its validity. These components include the declarant’s full name and address, a clear statement of facts, the date and place of declaration, and the signature of the declarant. Additionally, it must be signed before an authorized official, such as a notary public, who affirms the identity of the declarant and the authenticity of the declaration.

Step-by-Step Guide to Drafting

1. Identify the Purpose: Determine the specific reason for the statutory declaration and the facts that need to be affirmed.
2. Gather Information: Collect all necessary details and documents to support the statements in the declaration.
3. Draft the Statement: Write a clear and concise statement of facts, ensuring accuracy and completeness.
4. Review and Revise: Carefully review the draft for errors or omissions and make necessary revisions.
5. Prepare for Notarization: Ensure the declarant has valid identification and arrange for the declaration to be signed online before a notary public.

How Online Notarization Works

Online notarization involves the use of digital tools and technologies to perform notarial acts remotely. The process typically includes uploading the statutory declaration, verifying the declarant’s identity through video conferencing, signing electronically, and applying a digital notary seal. The notary public then records the notarization in their digital journal.

Benefits of Online Notarization

The advantages of online notarization are manifold. It offers unparalleled convenience, allowing declarants to complete the process from the comfort of their homes. Additionally, it ensures faster turnaround times, enhanced security measures, and the ability to easily store and retrieve notarized documents.

Ensuring Legal Validity

To ensure the legal validity of an online notarized statutory declaration, it is crucial to follow all prescribed procedures and comply with relevant laws. This includes verifying the notary’s credentials, confirming the declarant’s identity, and maintaining an accurate record of the notarization.

Understanding Jurisdictional Requirements

Different provinces in Canada may have specific requirements for online notarization. It is important to familiarize yourself with the regulations in your jurisdiction to avoid any legal complications. Consulting with a legal professional can provide clarity on these requirements.

Tips for a Smooth Notarization Process

1. Prepare in Advance: Gather all necessary documents and information before initiating the notarization process.
2. Choose a Quiet Location: Ensure you are in a quiet, well-lit environment for the video conferencing session with the notary.
3. Check Technology: Verify that your internet connection and devices are working properly to avoid technical issues.

Common Pitfalls to Avoid

1. Incomplete Information: Double-check that all required information is included in the statutory declaration.
2. Incorrect Identification: Ensure the declarant has valid and acceptable identification for the notary to verify.
3. Non-Compliance: Familiarize yourself with local regulations and ensure all steps are followed to maintain the declaration’s legal validity.

By following these guidelines, drafting and notarizing statutory declarations online in Canada can be a straightforward and efficient process. Leveraging digital tools and adhering to best practices will ensure that your statutory declarations are legally sound and properly executed.

At Notable Notary, we specialize in preparing and notarizing statutory declarations and other essential documents, including through remote online notarization. 

Careful attention to legal details and streamlined digital processes guarantee your documents are managed professionally and efficiently. Contact us at (289) 312-6678 or visit notablenotary.ca/book-now to experience hassle-free online notarization for your statutory declarations and more 😊