Getting a document notarized is usually a quick and straightforward process, but showing up unprepared can turn a ten minute appointment into a frustrating back and forth. A little preparation goes a long way. Here is everything you need to know before you walk in, log on, or welcome a mobile notary to your door.

Step One: Know What Type of Notarization You Need

Before your appointment, confirm what the requesting party actually needs. There is a difference between a notarized signature, a certified true copy, and a sworn affidavit, and using the wrong one can result in your document being rejected.

If you received a request from a bank, government agency, or immigration authority, read it carefully and bring it with you or reference it when booking. Notable Notary can help clarify which service applies if you are unsure.

Step Two: Bring the Right Identification

This is the number one reason appointments get delayed. Every person signing a document must present valid government issued photo ID. Accepted forms typically include:

• Canadian passport
• Driver’s licence
• Permanent resident card
• Provincial photo ID card

Expired ID is not accepted. If your name on the document differs from your ID, bring supporting documentation that explains the discrepancy such as a marriage certificate.

Step Three: Do Not Sign the Document Beforehand

This surprises many first time clients. For most notarizations, the document must be signed in front of the notary. If you sign it before the appointment, the notary cannot witness your signature and you may need to start with a fresh copy.

The only exception is if you have been specifically instructed otherwise by your lawyer or the requesting institution.

Step Four: Bring the Original Document

If you need a certified true copy, you must bring the original document. A photocopy of a photocopy cannot be certified. For other notarizations, bring the original document that needs to be signed or witnessed.

Step Five: Confirm Any Additional Requirements

Some institutions have specific wording they require in the notarial certificate. If your bank, embassy, or lawyer has given you a template or specific instructions, bring those to the appointment. It helps the notary ensure the document is completed exactly as required the first time.

For Mobile and Remote Appointments

If you have booked a mobile notary in Whitby, Pickering, or Ajax, have your documents organized and your ID ready before the notary arrives. For remote online appointments, test your camera and internet connection in advance and have your document uploaded and your ID nearby before the call begins.

Quick Checklist Before Your Appointment

• Valid government issued photo ID for all signers
• Original unsigned document
• Any specific instructions from the requesting party
• Supporting documents if your name has changed or differs from ID
• Document uploaded in PDF format for remote appointments

Ready to Book?

Get a price estimate here or go ahead and book your appointment directly. You can also reach the team by phone at (289) 312-6678 or by email at info@notablenotary.ca. Evening and Saturday appointments are available.