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How to Choose a Trusted Notary in Canada

Choosing the right notary is more important than most people realize. Whether you’re signing real estate documents, pension forms, or an affidavit, you’re trusting someone to handle sensitive legal paperwork correctly. A small mistake can cause big delays or even make your document invalid.

If you’re in Ontario, here’s how to find a trusted notary who will make the process smooth, accurate, and stress-free.

At Notable Notary, we help clients across Ontario including Pickering, Ajax and Whitby with reliable, professional notarization services online and in person.

1. Verify Their Credentials

In Canada, only licensed notaries public (or lawyers who are also notaries) can perform Canadian notarization. Before booking an appointment, always confirm that the notary is authorized to practice in your province.

In Ontario, a notary should:

Be appointed by the Ministry of the Attorney General
Have an active commission
Display their official seal or stamp on all notarized documents

You can also check if the notary is part of a professional organization or has verifiable business reviews online.

2. Look for Experience with Your Type of Document

Not all notaries handle every kind of document. For example, notarizing a travel consent letter is much simpler than handling a real estate closing or corporate power of attorney.

When choosing a notary, ask:

Have you handled this type of document before?
Do you know what format or supporting documents are required?

An experienced notary will spot missing pages, incorrect wording, or ID issues before they become problems.

3. Consider Convenience and Flexibility

Life is busy, and finding time to visit an office isn’t always easy. Many Ontario notaries now offer mobile notary services (they come to you) or remote online notarization options.

Online notarization is especially useful if you:

Live outside major cities like Toronto
Need urgent notarization
Are travelling or living abroad but need Canadian documents notarized

A notary who provides flexible options is one who understands real-life client needs.

4. Check Reviews and Reputation

Before you book, take a few minutes to read online reviews. Look for consistent feedback about professionalism, punctuality, and clear communication.

For example, at Notable Notary, we’re proud that our clients mention how smooth and easy the process feels. That level of trust matters especially when dealing with important legal paperwork.

5. Ask About Pricing Up Front

Trusted notaries are transparent about their fees. Prices may vary depending on the type of document, number of signatures, or travel distance for mobile appointments.

If someone avoids discussing cost or offers a price that sounds “too good to be true,” proceed with caution. Professional notaries charge fair, consistent rates that reflect the care and accuracy the work requires.

Imagine you live in Ajax and need to notarize a statutory declaration for immigration. You contact two notaries one gives you a clear price and explains the process, while the other just says, “Don’t worry, I’ll take care of it.”

Always go with the notary who explains, not assumes. Clear communication is part of being trustworthy.

Choose Notable Notary with Confidence

At Notable Notary, we make notarization simple, professional, and personal. Whether you prefer to meet in person, online, or at your location, our licensed Ontario notaries are here to help.

We offer: