Digital Notarization Trends in Canada for 2026

Traditional notarizations are still essential but digital tools and remote online notarization are changing the game, making it easier and more secure to handle important documents. Whether you’re a business owner in Ajax or an individual in Whitby, understanding these trends will help you stay ahead and ensure your documents are recognized and trusted.

What Is Digital Notarization?

Digital notarization refers to the process of notarizing documents electronically rather than in person. In Canada, this often takes the form of Remote Online Notarization (RON) or Remote Online Commissioning (ROC), where an Ontario notary can verify identities, witness signatures, and certify documents using secure online platforms.

This means you can complete notarizations from the comfort of your home or office without losing the legal validity of the document.

Why Digital Notarization Is Growing in Canada

• Convenience: Busy professionals no longer need to schedule in-person visits. Documents can be notarized remotely with just a computer and a government-issued ID.
• Security: Modern RON platforms use encryption, video verification, and tamper-proof technology, which can make digital notarizations more secure than traditional paper-based methods.
• Cross-Border Needs: Canadian businesses and individuals increasingly need notarized documents for international transactions. Digital notarization speeds up the process for documents sent abroad.
• Regulatory Acceptance: Canadian provinces, including Ontario, are gradually formalizing rules for electronic notarization, making it legally recognized for many types of documents.

What Documents Can Be Digitally Notarized?

While not every document is suitable for digital notarization, many commonly used documents are eligible, including:

• Powers of Attorney
• Statutory Declarations and Affidavits
• Travel consent letters
• Immigration documents and letters of invitation

At Notable Notary, we can guide you on which documents qualify for remote notarization and ensure the process meets legal standards. Check out our general notary services and remote online notarization offerings for more info.

How Remote Online Notarization Works

The process is simple and secure:

1. Schedule your RON appointment online.
2. Upload the document that requires notarization.
3. Verify your identity using a government-issued ID via video.
4. Sign the document electronically while the notary witnesses it.
5. Receive a digitally notarized copy immediately, which is legally valid in Canada and recognized internationally for many purposes.

Preparing for Your Digital Notarization

To make the process smooth:

• Ensure you have a stable internet connection.
• Have a government-issued ID ready.
• Keep your documents in digital format (PDF preferred).
• Schedule the appointment in advance, especially if you need notarization for business or legal purposes.

Looking Ahead: The Future of Digital Notarization

2026 will see continued adoption of remote notarization in Canada. More types of documents will likely become eligible, and digital notarization will become the preferred method for busy professionals and businesses looking for speed, efficiency, and security.

At Notable Notary, we are committed to staying on top of these trends, helping Canadians navigate the evolving landscape with confidence. From mobile notary services to apostille services, we ensure your documents are properly notarized, whether in person or online.

Ready to Get Started?

Don’t let paperwork slow you down. Whether you need remote online notarization, a mobile appointment, or guidance on digital notarization trends, Notable Notary is here to make it simple and stress-free.

📞 Call us at (289) 312-6678
💻 Book Online: https://notablenotary.ca/book-now
📧 Email us at info@notablenotary.ca

Stay ahead of the digital notarization curve and ensure your documents are valid, secure, and recognized in Canada and beyond.