If you have ever wondered whether you can get a document notarized without leaving your home, the short answer is yes, in many cases you can. Remote online notarization (RON) is growing fast across Canada, and Ontario is one of the leading provinces making it accessible. But there are rules, limits, and a few things people often get wrong about what is actually permitted.
What Is Remote Online Notarization?
Remote online notarization is the process of getting a document notarized through a secure video call instead of an in person meeting. You connect with a licensed Ontario notary over a platform that uses encrypted video, electronic signatures, and digital identity verification. The end result carries the same legal weight as a traditional in person notarization for eligible documents.
What Is Allowed in Ontario
Ontario has been expanding its acceptance of remote notarization significantly. Here is what is generally permitted today:
- Affidavits and statutory declarations
- Powers of attorney for property and personal care
- Certified true copies of documents
- Immigration support and invitation letters
- Travel consent letters
- Business declarations and authorization letters
For most everyday notarization needs, RON is a fully valid and legally recognized option.
What Is Not Allowed Remotely
Not every document can be notarized online, and submitting one where an in person signature is required can cause delays or rejection. Documents that typically cannot be completed remotely include:
- Wills (Ontario law generally requires in person witnesses)
- Real estate closing packages requiring original ink signatures
- Certain court documents specifying original signatures
- Documents where the receiving authority explicitly requires in person notarization
If you are unsure whether your document qualifies, Notable Notary can confirm eligibility quickly before you book.
How the Process Works
A typical remote online notarization appointment with Notable Notary is straightforward:
- Book your appointment and upload your document in advance
- Join a secure video call with your notary at the scheduled time
- Verify your identity using a valid government issued photo ID on camera
- Sign electronically while the notary witnesses in real time
- Receive your completed document, usually the same day
You just need a smartphone, tablet, or laptop with a working camera, a stable internet connection, and your document in PDF format.
Does It Work for International Use?
This is a common question from clients in Ajax and Pickering preparing documents for use abroad. Many countries that are part of the Hague Apostille Convention will accept a remotely notarized document once it has gone through the apostille process. However, some countries still require original ink signatures, so it is always worth checking before you proceed.
RON vs Mobile Notary
Choose remote online notarization if your document qualifies and you want the fastest turnaround. Choose a mobile notary if your document requires an original ink signature or you prefer an in person process. Notable Notary offers both across Whitby, Ajax, Pickering, and the wider Durham Region.
Ready to Book? Get a price estimate here or go ahead and book your appointment directly. You can also reach the team by phone at (289) 312-6678 or by email at info@notablenotary.ca. Evening and Saturday appointments are available.
