A criminal record check is a formal review of a person’s documented interactions with law enforcement. In Ontario, these checks are a standard requirement for many employment positions, especially those involving public trust, financial responsibility, or vulnerable populations. Employers use them to make informed hiring decisions, uphold workplace safety, and comply with legal or industry regulations.
This document reveals any convictions, pending charges, or relevant court orders associated with the applicant, depending on the type of check requested. It is not a formality—it’s a crucial part of the hiring pipeline for many positions across Ontario and beyond.
Types of Criminal Record Checks Available
Ontario offers different levels of criminal record checks, tailored to specific roles and legal standards:
Criminal Record Check (CRC)
The most basic form, a CRC outlines criminal convictions under federal law. This check is generally sufficient for positions that do not involve access to vulnerable individuals or high-security environments.
Criminal Record and Judicial Matters Check (CRJMC)
More detailed than the CRC, this includes findings of guilt, conditional discharges, and outstanding charges. Employers in financial institutions or government bodies often require this level of scrutiny.
Vulnerable Sector Check (VSC)
The most comprehensive check, the VSC is necessary for individuals working with children, the elderly, or those with disabilities. It includes all elements of the CRJMC and may also disclose non-conviction information relevant to vulnerable sector roles.
Who Can Request a Criminal Record Check?
Individuals can request their own criminal record check, particularly when applying for a job, volunteering, or immigration purposes. Employers may also initiate a request, but this typically requires the consent of the applicant.
Applicants must generally be 18 years of age or older. In cases involving minors or those seeking volunteer positions, different procedures and authorizations may apply.
How to Apply for an Ontario Criminal Record Check
Applying for a criminal record check in Ontario can be completed either in-person or online, depending on the police service jurisdiction.
In-Person Application
Visit the local police service where you reside. Bring two pieces of government-issued ID—one of which must include a photo. These may include a passport, driver’s license, or Ontario Photo Card.
Online Application
Many jurisdictions offer secure online portals. You’ll need to verify your identity digitally, upload required documents, and pay the application fee electronically.
Step-by-Step Application Process:
- Determine the type of check you need (CRC, CRJMC, or VSC).
- Gather the required identification.
- Visit your local police service’s website or physical office.
- Submit the application and pay the fee.
- Await processing and receive your results via mail or email.
Some police services also partner with third-party platforms to streamline this process for remote applicants.
Processing Times and Fees
Processing times vary by region and type of check. Standard criminal record checks typically take 5–10 business days, while Vulnerable Sector Checks may take longer due to the additional scrutiny involved.
Fees range from $20 to $75, depending on the check type and whether the request is for employment or volunteer purposes. Some police services offer discounted rates for volunteers or students.
Accepted payment methods include debit/credit cards, certified cheques, or online payment gateways.
How Notable Notary Can Help with Your Ontario Criminal Record Check for Employment
Completing a criminal record check for employment in Ontario often involves more than just submitting a form. Depending on the type of check and the requirements of the requesting organization, you may need to verify your identity, submit notarized consent forms, or provide supporting documents.
That’s where Notable Notary can assist.
We provide secure, online and mobile notarization services that make it easy to complete and validate the necessary paperwork—quickly, correctly, and from the comfort of your home or office. Whether you’re applying for a Criminal Record Check, Judicial Matters Check, or a Vulnerable Sector Check, we help ensure your documents are properly notarized and ready for submission.
From verifying your ID to notarizing statutory declarations or consent letters, Notable Notary offers a seamless experience that eliminates unnecessary stress or delays.
Obtaining a criminal record check in Ontario is a straightforward but essential process for many employment opportunities. Understanding the types, knowing how to apply, and preparing your documents correctly ensures a smooth experience. And if you’re applying from abroad or dealing with tight timelines, Notable Notary is here to bridge the gap—bringing convenience and clarity to every step of your documentation journey.
